Terms and Conditions
Effective Date: April 17, 2025
These Terms and Conditions ("Agreement") govern the use of tutoring services provided by Xavier Ellsworth Tutoring Services ("Company," "we," "our," or "us"). By booking or receiving tutoring services, you ("Client," "Parent/Guardian," or "Student") agree to comply with the terms set forth in this Agreement.
1. Services Provided
Xavier Ellsworth Tutoring Services offers personalized academic tutoring in a variety of subjects. Sessions can be delivered in person or virtually, based on prior arrangement. Each session is tailored to meet the unique needs and academic goals of the student.
2. Scheduling & Cancellations
Session Scheduling: All tutoring sessions must be scheduled in advance through phone, email, or the Company’s scheduling platform.
Cancellations: Clients are required to provide at least 24 hours' notice to cancel or reschedule a session. Cancellations made with less than 24 hours’ notice will incur a cancellation fee equal to 50% of the scheduled session fee.
No-Show Policy: If the student fails to attend a scheduled session without prior notice, the full session fee will be charged.
3. Lateness Policy
Arriving Late: If a student arrives late to a scheduled tutoring session, the session will end at the originally scheduled time. The full session fee will still apply.
Late Arrivals Impacting Sessions: If the student is more than 15 minutes late without prior notice, the session may be canceled, and the full session fee will be charged.
Notification of Late Arrival: If you know that the student will be late, please notify the Company as soon as possible. This allows us to make adjustments if needed, but the full session fee will still apply.
4. Payment Terms
Payments for tutoring services are due at the time of service unless otherwise arranged in writing.
Accepted payment methods include cash, check, Zelle, Venmo, or any other method previously agreed upon.
A late fee of $15 will be applied to payments not received within 7 days of the service date.
5. Session Conduct
Students are expected to come prepared with necessary materials and assignments for each tutoring session.
The Company reserves the right to end any session early if the student is disruptive or unwilling to participate. No refund will be issued in such cases.
6. Parental Involvement
For students under the age of 18, a parent or legal guardian must authorize the tutoring services. In certain cases, a parent or guardian may be asked to be present during in-home or virtual sessions, especially during the initial sessions.
7. Results Disclaimer
While Xavier Ellsworth Tutoring Services is committed to supporting student progress and academic success, no specific academic outcomes or grade improvements are guaranteed.
8. Confidentiality
All student information shared during tutoring sessions will be kept confidential. Such information will only be used for educational purposes and will not be shared with third parties without the express written consent of the client.
9. Limitation of Liability
Xavier Ellsworth Tutoring Services is not liable for any damages arising from the use of our tutoring services, including but not limited to academic results, lost data, or indirect losses.
10. Modifications to Terms
The Company reserves the right to update or modify these Terms and Conditions at any time. Clients will be notified of any changes, and continued use of the services after modifications constitute acceptance of the revised terms.
11. Termination of Services
Xavier Ellsworth Tutoring Services reserves the right to terminate tutoring services at its discretion. Clients may also discontinue services at any time, provided they give appropriate notice as outlined in this Agreement.
12. Dispute Resolution
In the event of a dispute arising from this Agreement, both parties agree to attempt resolution through informal negotiation. If an agreement cannot be reached, the dispute will be submitted to binding arbitration in accordance with the rules of [arbitration body]. The decision rendered by the arbitrator will be final and binding.
13. Governing Law
This Agreement will be governed by and construed in accordance with the laws of the state of New York, without regard to its conflict of law principles.
14. Contact Information
For any inquiries or concerns regarding these Terms and Conditions, please contact Xavier Ellsworth Tutoring Services at: